Transaction Codes

Transaction codes are vital to correctly create products and other documents like purchase orders etc. This page provides the comprehensive list of all the codes that you will potentially need use:

For information on VAT codes please see Common VAT Codes.

Income Codes

CodeNameExampleVAT Code
430DonationsDonations for which the donor does not receive anything in returnSN - Sales No VAT
450Goods and ServicesSales that are part of your core activity e.g. classes, training sessions, sports competition entry fees etc.S1 - Standard Rated
(SE for sports clubs)
520Sales generalSelling club merch, clothing, sport equipment etc.S1 - Standard Rated
550SponsorshipSponsorship of your CSP by external companies - subject to VAT if sponsor is UK based.S1 - Standard Rated (UK)
SN - Sales No VAT (Overseas)
580Ticket IncomeTickets for social events such as dinners, bar nights, shows or spectating sports events.S1 - Standard Rated
590Travel IncomeSales of travel or accommodation, or packages including either.
(Should be used with an activity code to group together corresponding costs)
ST - Sales Trips/Tours (TOMS)

Expenditure Codes

CodeNameExampleVAT Code
605Affiliation FeesAffiliation to an external. 
650Cultural ActivitiesCelebrate cultural events. 
655DecorationsDecoration for an event. 
680Entrance Fee CompetitionEntrance fee to a sport competition. 
675Entrance Fee ConferenceEntrance fee a conference. 
685Equipment PurchaseBuying items to fulfil CSP aims. Such as USBs, cups, kettle etc… 
690Equipment HireHiring equipment for your CSP. 
705Goods for ResaleAnything bought in to sell - club merchandise, sports kits and equipment. 
710Ground HireHiring venues. This includes boat parties. 
730HospitalityFood and drink. 
820Printing CostsFlyers and printing merchandise. 
825PublicityFacebook ads 
860StationeryPens, paper, staples etc. 
895Travel ExpenditureTransport to/from places such as coaches/taxis 

Activity Codes

00GeneralDay-to-Day Transactions
21Winter TourA tour during the Christmas holidays or Spring Term
22Spring TourA tour during the Easter Holidays or Summer Term
23Summer TourA tour during the Summer Holidays or Autumn Term
51-69EventFor example, Freshers Ball, Annual Dinner

Funding Codes

0GrantUnion money allocated by your Management Group
1Self GeneratedYour own money generated through your activities
2HarlingtonMoney from the Harlington Grants Committee
3IC TrustMoney from the IC Trust
4College GrantMoney from a Faculty or Department for a specific purpose
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