Annual Budgeting

This collection contains information regarding:

Each year the College gives the Union a sum of money to be spent on our members. A large proportion of this is allocated directly to Clubs, Societies & Projects (CSPs) to support student-led activities. This is what we call 'Union grant'. 

It’s important you write a budget for your Club, Society or Project. Without one, your group cannot be considered in annual budgeting or be allocated any grant. Writing a budget will also help you think about the progress of your club, society or project, what activities you envisage your group doing in the following year and how you will develop or change. Writing an annual budget demonstrates that your club is planning and managing finances well and can be used as evidence of this when applying for other sources of income.

You will find it useful to look at previous budgets and equally, your successors will find your budget useful if it is detailed and done well.

Here, you can find information regarding:

What is the Purpose of an Annual Budget?

The grant exists to support activity, not fully fund it. The rest of the costs are covered by income such as:​

  • Membership​
  • Sponsorship ​
  • Fundraising

Budgets should be written regardless of whether you are applying for a grant or not. ​

You can consider your Annual Budget your ‘Master Budget’ for the year. Used to allocate out funds to specific events or regular activities. Writing a budget will help you to:

Your budget should be used throughout the year and updated regularly so that you can keep track of your overall finances and reflect on the progress you have made.

You will find it useful to look at previous budgets and equally, your successors will find your budget useful if it is detailed and done well. Bear in mind that the Annual Budgeting process has changed considerably the 2018/2019 academic year, so any previous budgets should just be used for guidance; all CSPs will have to fully rewrite their budgets. 

Annual Budgeting Timetable

Date

Action

8 January 2022

Budget submissions open for Clubs, Societies and Projects (CSPs)

4 February 2022Budget submissions close for CSPs
8 February 2022

MG1 Round Opens

25 February 2022MG1 Round Closes
1 March 2022MG2 Round Opens
18 March 2022MG2 Round Closes
19 - 30 March 2022Resolutions Period

Please note the above timetable is subject to change at the discretion of the Deputy President (Clubs & Societies) and the Clubs, Societies & Projects Board (CSPB). For this reason please pay attention to emails from Student Activities and stay in touch with your Management Group or Constituent Union.

Good luck with your budget!

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