Internal Charging
Requesting an Internal Charge
It will default to the 'New Submission' subtab. The CSP that needs payment, needs to fill in details as below to request the Internal Charge.
- Receiving Committee - The CSP that will receive the funds. If the required CSP does not appear in the drop down, please ensure you have the correct role selected.
- Committee Being Charged - The CSP that will be charged.
- Charge Date - The date the transaction should be transferred.
- Notes - These need to be clear and explain why the charge is needed.
When you have filled in these fields a set of boxes will appear. Complete details of the description of what you are charging, the account, activity, funding, and the amount you wish to be credited. The codes indicate where the money will go into your accounts. Then click 'Commit'.
Approving an Internal Charge Against your Committee
There will be a list of any internal charges requiring authorisation by you. You will need to decide where each internal charge should be paid from.
Select an internal charge and view the details of the request, fill out all the fields and check on your transaction pages whether the Club, Society or Project has the funds available to process the charge. If you are happy to approve the internal charge click 'Authorise'. Depending on the value of the internal charge it may require further approval. Internal charges are processed by the Union Finance Team within five working days of being fully approved.
