In Person Events and Room Bookings

Guidance for in-person events and gatherings is currently under review by the Government, the College and the Union to ensure we can support you to deliver safe activities. This section will cover:

  • Guidance on how to plan and deliver in-person events
  • Current room booking procedures 
  • What you need to have in place to apply to host an event
  • Union rules

Information on the roadmap out of lockdown can be found here to help you start to plan in person activity again.  

Booking a space

The Student Activities team book rooms and space on behalf of all Clubs, Societies, and Projects (CSPs). The spaces booked are within the Union itself (Beit Quadrangle), and the South Kensington and Charing Cross campuses. You can find a list of all the bookable spaces here.

You can also book the sports grounds and courts at either Harlington, Heston, or Ethos. These are managed by Move Imperial.

We process many different types of bookings:

  1. Annual
  2. Ad Hoc/booking online
  3. Conferences/large events
  4. Lab bookings 
  5. Bar bookings

If booking rooms or space, there are some things you need to know; these loosely fall into:

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