Volunteer Training Week 21/22

What is Volunteer Training Week?

Volunteer Training Week is a week-long programme of digital events, designed to help you settle into your role as a CSP/MG/CU Committee Member. All sessions will be run through Microsoft Teams. 

When does Volunteer Training Week happen?

Volunteer Training Week will run twice this year, with interactive sessions and all resources uploaded here after they've taken place. 

  • Volunteer Training Week pt.1: 14/06/2021 - 18/06/2021
  • Volunteer Training Week pt.2: 27/09/2021 - 01/10/2021
Who should attend Volunteer Training Week?

We recommend that at least one committee member attends all of the sessions relevant to their role. 

Session TitleOverviewDateLink to JoinRecording/ Slides
Welcome & Union 101

Join us for a session giving you the low down on the Union. This session will cover the significant improvements we've been working on to create a better student experience, how your role fits in our Union structure and how you can get involved with more than just running your CSP or MG/CU. There's loads to do at the Union, so let us share it with you!  

  • A Welcome Note from DPCS 
  • Get to know the Student Opportunities and Development Team 
  • A basic overview of your role and running your CSP or MG/CU 
  • The Union Structure 
  • Improvements we've made that will impact you 
  • The systems we have to support you 

14/06/2021

10:30 - 11:15 BST

Click here to join the meeting

Slides Welcome & Union 101

Recording Welcome & Union 101

Getting Started: Documents & Actions to complete now

Want to hit the ground running for your CSP? This session will explore all of the actions you need to complete now to get ahead of the game. Most of the actions are mandatory, so we strongly suggest at least one committee member attends.  

  • Where to find your documentation 
  • Training you need to complete for financial transactions 
  • Training you need to complete to book minibuses 
  • Documents you need to submit to the Union 

14/06/2021

12:00 - 13:00 BST

Click here to join the meeting

Slides Getting Started

Recording Getting Started

Elections & Building your Committee

Have you got positions still unfilled in your CSP? This session will cover how to elect additional committee members, the timeline you need to follow and how to distribute work if you don't have a full committee just yet. 

  • Overview of principle vs secondary roles 
  • Holding your CSP Election/EGM 
  • Utilising Autumn Elections 
  • Dates 
  • How to opt-in 
  • How eVoting works 
  • We don't have a Chair, what should we do?  
  • What happens if we don't fill our principle roles? 
  • Sport Specific timelines for electing a Captain/President 

14/06/2021

15:00 - 16:00 BST

Click here to join the meeting

Slides Elections & Building your Committee

Recording Elections & Building your Committee

How to Complete a Risk Assessment

Risk Assessments are fundamental for every CSP – especially if you're delivering in-person activity or you're running events. We know that doing one for the first time can be daunting, so we've put together a handy session to help you see they are easy, when you know how to do them right! Every CSP will need to fill in at least one risk assessment, so we suggest at least one committee member from every CSP attends this session. 

  • What is a risk assessment?  
  • What needs to be included on my RA? 
  • Covid Secure Risk Assessments  
  • How can my RA help me run my event/activity?  

15/06/2021

10:00 - 11:30 BST

Click here to join the meeting

Slides - How to Complete a Risk Assessment

Recording - How to Complete a Risk Assessment

Leading with Inclusivity during Covid

Leadership isn't just about being in charge of your CSP – it's also about creating a space where your membership feel comfortable and accepted in your presence. There are loads of really simple ways you can ensure your CSP is inclusive, so you'll be glad to hear this session will cover most of them! 

  • What is an inclusive environment?  
  • How run inclusive events online 
  • How to run inclusive events in-person 
  • Things to consider during/post Covid 
  • Additional resources 

15/06/2021

12:00 - 13:00 BST

Click here to join the meeting

Recording

Slides

Your Basic Finance Tools

Worried about where to start with your CSP's finances? Don't worry, we got you. This session will cover all your must-knows about how to access our finance system, why we have our processes in place and how to manage your grant vs income.  

  • Finance basics 
  • Navigating our eActivities Finance System 
  • Why we have processes and policy in place 
  • Grant vs Income 
  • Expenditure  

15/06/2021

14:00 - 15:30 BST

Click here to join the meeting

Slides - Your Basic Finance Tools

Recording - Your Basic Finance Tools

Approving Expenditure: MG/CU Finance Training

If you're new to being a Management Group or Constituent Union Committee Member, this session is essential for you. Your CSPs rely on you to authorise their financial expenditure, so you'll want to make sure you're doing it right.  

  • Expectations of your role as a MG/CU Chair/Treasurer (Finance) 
  • Navigating our eActivities Finance System 
  • Why we have processes and policy in place 
  • Union and CSP expectations of MG/CU Chairs 
  • A brief intro to Annual Budgeting and your role 

15/06/2021

16:00 - 17:00 BST

Click here to join the meetingSession postponed to Volunteer Training Week pt. 2
Got plans? How to put on your first event!

Have you forgotten how to run in-person events? Or maybe you've never run one before and you're desperate to run as many as you can when all restrictions have lifted? This session will go through the basics on how to plan your event from idea to execution.  

  • Booking an event through the Union (Event Budgets) 
  • Picking the perfect event 
  • Online vs In Person 
  • Finding the perfect venue 
  • Risk Assessments and Other Paperwork 
  • Marshalling 
  • Building your Events Team 
  • Things to remember before the event 
  • Things to remember at the event 
  • Things to remember after the event 

16/06/2021

12:00 - 13:00 BST

Click here to join the meeting

Recording - How to put on your first event - 

Slides - How to put on your first event 

Picking the Perfect Venue: Room Bookings On/Off Campus

With so many spaces available to book on campus, sometimes it can be overwhelming trying to pick the best venue for your event or activity. This session will give you an overview of our most popular rooms on campus (and in our building), how to book these rooms and what to do if your event is going to be held off campus.  

  • The Room Booking App 
  • Rooms Available in the College 
  • Rooms Available in the Union 
  • How to book externally 
  • Venues close to South Kensington to consider 
  • Risk Assessments (brief) 

16/06/2021

14:00 - 15:00 BST

Click here to join the meetingSlides - Picking the Perfect Venue: Room Bookings

Recording Picking the Perfect Venue: Room Bookings
Growing your CSP: Welcome Fair, Memberships and Marketing

It's been a long, hard year, and you're probably wanting to build your CSP back up again, right? This session will go over the basics of building your membership, reaching an audience and how to utilise the tools the Union has provided for you.  

  • Marketing: the Basics 
  • Union Marketing Tools 
  • Welcome Fair 
  • Membership types 
  • Standard 
  • Life 
  • Associate  
  • Reaching a wider audience 

17/06/2021

10:00 - 11:00 BST

Click here to join the meeting

Slides:  Growing your CSP: Welcome Fair, Memberships and Marketing

Recording:  Growing your CSP: Welcome Fair, Memberships and Marketing

Secure the Bag: Sponsorship & Income Streams

Sometimes that little bit of extra income can turn your events from a 7/10 to a 10/10, and we’re here to tell you how! Gaining sponsorship is a great way to connect with potential employers or brands that you love, whilst gaining financial or benefits for you and your members. This session will cover: 

  • Gaining Sponsorship 
  • The Union Sponsorship Process 
  • Other Sources of income available to you 

17/06/2021

12:00 - 13:00 

Click here to join the meetingSlides - Secure the Bag

Recording - Secure the bag
Accessing your Storage & Equipment

This session is specifically aimed towards all CSPs who have storage or equipment. If this is you, please ensure at least one committee member from your CSP attends this session to learn about the changes we’ve made to our storage solutions.  

  • Does my CSP have storage? 
  • How can I track my equipment? 
  • Inventory  
  • Accessing Storage 
  • Keeping your storage space tidy  

17/06/2021

15:00 - 16:00 BST

Click here to join the meetingSlides -Accessing your Storage & Equipment 

Recording  -Accessing your Storage & Equipment 
Imperial Athletes: Information for Sports Clubs

This session will cover a range of operations and processes related to Imperial Athletes. Aimed for new Club Captains, Team Captains, Treasurers and other committee members. This is an introduction session to provide an overview of different areas including:

 

  • Budgeting
  • Tiers Memberships
  • BUCS and LUSL administration
  • Club Transport – including minibuses and BUCS transport
  • Development Plans
  • Facilities
  • Instructors

18/06/2021

12:00 - 13:00 BST

Click here to join the meetingRecording - Imperial Athletes
Planning your Trip or Tour: The EssentialsFancy getting away with your CSP? Well, there is​ a process for that... 

 

Join us on a session talking through how to apply for Tours Funding, what you need to consider and how far in advance you need to start planning (spoiler alert: it's now!)

18/06/2021

14:00 - 15:00 BST

Click here to join the meeting

Recording - Planning Your Trip or Tour

Slides - Planning Your Trip or Tour

 

 

 

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