Managing a Covid-19 Outbreak in your CSP

Managing a Covid-19 Outbreak in your Club, Society or Project

Whilst we can put mitigations in place to ensure a covid-19 outbreak doesn't happen within your CSP, we want to ensure we have a plan in place in case it does. This article will cover: 

  • Actions required per size of Covid-19 outbreak
  • Making a report of Covid-19 and actions required
  • How do I know if I've had close contact with someone?
  • Additional resources

Actions required per size of Covid-19 outbreak

We accept that different action is required for different sizes of Covid-19 outbreaks and we know that the virus can spread fast if action is not taken. The below table illustrates the actions that will be taken once we recieve a report of a member in your CSP (who has attended an in-person activity). 

Covid Outbreak Actions
Number of people from the same Club, Society, or Project OR activity

In-person Activity (Outdoor) 

In-person Activity (Indoor) 

Online Activity 

0 Case

Business as Usual

Business as UsualBusiness as Usual
1 Case

Individual self-isolation and contact CCT Hub. Activity can continue as normal. 

Individual self-isolation and contact CCT Hub. Activity can continue as normal 

Business as Usual
2 - 4 Related Cases

Individual self-isolation and contact CCT Hub. Activity can continue as normal. Control measures reviewed. 

All attendees at activity are required to self-isolate and contact CCT Hub. Room undergoes deep clean. Control measures reviewed.

Business as Usual
5 - 10 Related Cases

All attendees at activity are required to self-isolate and contact CCT Hub. Activity suspended and control measures reviewed. 

All attendees at activity are required to self-isolate and contact CCT Hub. Activity suspended for 2 weeks and control measures reviewed. 

Business as Usual
>=11 Related Cases

All attendees at activity are required to self-isolate and contact CCT Hub. All in-person activity suspended for 4 weeks. Control measures reviewed. 

All attendees at activity are required to self-isolate and contact CCT Hub. All in-person activity suspended for 4 weeks. Control measures reviewed. 

Business as Usual

The Union believes this is a reasonable and fair response to Covid-19 Outbreaks and we expect all Clubs, Societies and Projects to adhere to these actions if an outbreak happens. However, if a CSP chooses to be stricter when cases are reported, the Union will support the CSP's actions. This can be discussed when the report is made. 

Making a report of Covid-19 and actions required

If a member of your CSP has Covid-19 symptoms, the Union requires the CSPs committee to act in an urgent manner to ensure any spread of the virus is controlled to the best of our ability. This will help the Union continue to support and facilitate in-person activity. The flowchart below illustrates the course of actions that are required from the individual with Covid-19 symptoms and the CSP Committee: 

It will be your Covid Officer's (if you've assigned or elected one) responsibility OR a member of your committee to report any cases of Covid to the Union as soon as you know. All reports should be sent to the Student Opportunities and Development Team at Activities@Imperial.ac.uk 

If you are a Club part of Imperial Athletes please CC in ImperialAthletes@Imperial.ac.uk 

Further guidance on self-isolating

If you have COVID-19 symptoms, please do the following:

  1. Self-isolate immediately in your accommodation, do not visit any campuses. If you’re in halls of residence – inform the halls’ Warden using the online form. More information, including the online form, and information about ordering food deliveries from the College can be found on the dedicated webpage about  self-isolating in halls on the College website.
  2. Report your symptoms and share details of your contacts by completing the questionnaire on MyImperial.
  3. Inform your Programme or Course Manager.
  4. Book a test as soon as possible by calling 119 or through the  NHS webpage.
  5. Take the COVID-19 test.
  6. If your test is NEGATIVE:
  • inform the CCT Hub, by completing the form sent to you.
  • leave self-isolation, as long as you no longer have a fever and everyone you live with or members of your support bubble who have symptoms also tested negative
  • update your status on MyImperial.

OR

If your test is POSITIVE, continue with self-isolation for a minimum of 10 days, or until you no longer have a fever.

7. Report the outcome of your positive COVID-19 test via MyImperial and update your status - this will inform your department of your absence - then complete the questionnaire that you'll be asked to complete within MyImperial that will alert the CCT Hub. The CCT Hub will make contact with the close contacts you have identified but they will not share your name.

Still confused about self-isolation? Then visit the NHS website for guidance.

How do I know if I've been in close contact with someone?

A close contact is considered when:

  • Someone is within 2m for 15 minutes or more
  • Some is within 1m for 1 minute or more
  • There is skin to skin contact
  • You've had a close face to face conversation

Remember, contact is a cumulative process and can build up in a short period of time. If you adhere to the approved control measures in your risk assessment, there should be no or limited opportunity for close contact. If you have any queries or concerns over what a close contact is, please email activities@imperial.ac.uk 

Additional Resources

Government Guidance - Covid-19

Imperial College Covid-19 Updates and Guidance

COVID-19 Contact Tracing Hub (CCT Hub) 

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