How to run an AGM or hustings: during

It is important that what happens on election day is fair and democratic. All candidates must get a fair hearing and members must get the opportunity to ask appropriate questions. It is also important that voting is conducted via the most appropriate method including First Past the Post (FPTP), Single Transferrable Vote (STV) and Alternative Vote (AV).

For the day of the election you should:

 

Hold Hustings

A key part of an election is to hold a hustings.

Hustings

A hustings is a meeting where election candidates or parties debate policies and answer questions from the audience. Hustings aim to provide voters with an opportunity to hear the views of candidates usually in the run up to an election.

The Electoral Commission

Many CSPs decide to include this as part of their Annual General Meeting (AGM), however hustings can also be held before an AGM as a seperate event.

The Returning Officer (RO) should chair the hustings to provide an opportunity for each candidate to say why they should be elected, and for members of the CSP to ask them appropriate questions.

Hustings guidelines

Hustings should follow the following guidelines:

 

 

Re-Open Nominations (RON)

For each position being elected there should be an option for a new election. This is most often achieved by having a candidate called Re-Open Nominations (RON), this gives voters the opportunity to select a candidate where, if they win, the election will be re-run to seek better candidates.

 

Voting

Before voting takes place, it is important to ensure that those in attendance at the AGM are eligible to vote.

You can learn about how to determine whether a member is eligible to vote in your election in the How to run an AGM: before article.

All voting should be by secret ballot, this means getting voters to write their preferences on a piece of paper and putting them into a box, with no one else observing their preferences.

It is important that voting is conducted via the most appropriate method, the Union’s eVoting platform uses the Single Transferrable Vote (STV) and we encourage CSPs to use this method too whilst doing in-person elections.

You can read our guidance on how to calculate STV here.

What method of voting do I use?

It is important that voting is conducted via the most appropriate method, the Union’s eVoting platform uses the Single Transferrable Vote (STV) and we encourage CSPs to use this method too whilst doing in-person elections.

You can read our guidance on how to calculate STV here.

FAQs

Have a look at our election FAQ's  

Do you need help?

Management Group Committee/ Constituent Union Commitee: Your MG Chair/CU Committee is trained to help you with this topic. Please find your relevant contact here.

Union Email Contact:  activities@imperial.ac.uk 

Contact: Student Opportunities and Development Manager.

Training Week: A session was delivered on this topic during our Training Week, please find the recording and slides here.

121 Session: Available for this topic, book here.

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