COVID-enhanced Risk Assessment guidance

This article will enable you to fill out the new risk assessment template.

Why do we need to risk assess for COVID?

Our aim is to make sure as much safe CSP activity can take place as possible and risk assessments are the only way we can make sure this happens.

The idea of a risk assessment isn’t to stop activities, but to ensure that you’ve thought how to minimise any existing risks, and thought through what you would do if an accident did happen and how you would manage the situation. This way, you won’t have to think on your feet in an emergency.

If your risk assessment has already been approved by Move Imperial and the Union, this will just need uploading in the new process and will receive automatic authorization.

The new 2020/21 Risk Assessment template is found here.  Some of this template has been pre-populated to guide and help you think about potential risks for face-to-face activity and online events, please do delete any section that is not relevant to your event.

How to fill out a risk assessment

The general steps to a risk assessment are:

  1. Identify all the activities in your event - This includes setting up, clearing away, group transportation, and any other activity that is required for your event.
  2. Identify the potential hazards that could be associated with these activities
  3. Identify who could be harmed from these hazards and how
  4. Identify the control measures that can be put in place to mitigate these risks
  5. Work out the Risk Score for each potential hazard, and add additonal controls if deemed necessary
  6. Implement the controls

The slides from the COVID-19 Risk Assessing your activity session from Volunteer Training Week can be accessed here.

What are the sections of the risk assessment form?

Section 1

Fill in society and event titles, and person responsible for completing the risk assessment

Section 2

This should be a description of everything happening at an activity and all activity required to make the event/actvity happen safely. It is designed to help you think about the logical steps your activity will include, similar to a method statement.

Section 3

Insert venue here. If on campus, specify room and maximum room capacity

Section 4

Insert recurrance of the activity here.

Section 5:

Tick all boxes to highlight hazards that will be present at the activity. All you have to do is type ‘yes’ or ‘no’ and add any you think are needed.

Section 6:

Highlight all individuals that may be harmed during an activity and how.

Section 7:

This is the bulk of the risk assessment. Delete rows that are not appropriate. And insert activity specific rows as needed.

4 columns here for 

  • Description of activity step by step
  • All potential hazards during that step
  • Control measures required to reduce risk of the hazard
  • Risk Rating

Risk is the combined assessment of the likelihood and severity for any given hazard, so therefore there are two elements that you will need to look at when assessing the level of risk: Risk Severity and Risk Liklihood. Further guidance is in the risk assessment template.

Section 8:

Any additional precuations that need to be taken in advance of the activity

Section 9:

This is where you must insert details of any first aiders present, or if no first aider is present, what actions will be taken if First Aid is required.

Section 10:

This is the monitoring part of the Risk Assessment. How are controls monitored, and when are they reviewed. If actviity is a one off event, this can be left blank.

Section 11:

Some actvities required specialist training. This is the space to record that people are sufficiently qualified to take part in or lead an activity.

Do you need help?

Management Group Committee/ Constituent Union Commitee: Your MG Chair/CU Committee is trained to help you with this topic. Please find your relevant contact here

Union Email Contact: 

Contact: Student Opportunities and Development Manager

Training Week: A session was delivered on this topic during our Training Week, please find the recording and slides here.

121 Session: Available for this topic, book here

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