Regardless of your Club, Societies or Project’s activities the key to a successful trip or tour is clear and effective management. If everyone knows what they need to do and where they need to be during the day (or night) then it is easier for your participants to manage their time.
Starting and ending each day with a short brief is essential. This brief can be as formal or informal as you like, but should outline what the planned activities are, where they are taking place and when, as well as any travel arrangements to ensure no one misses any flights, trains, coaches or important engagements. It is also an opportunity for your participants to provide feedback.
Your schedule should be as accurate as possible but be realistic - there will often be delays and hold ups so factoring in some extra time will make it easier for you.
Running a trip on your own can be a daunting task and it is strongly recommended that you work together. This allows you to split the tasks involved, and delegate responsibilities. One person can be in charge of organising cooking, another can arrange the transport, while a third can book the activities.
This will not only make it easier on the main organiser, but also quicker and more efficient. It is also an excellent opportunity for less experienced members of the Club, Society or Project to gain knowledge and experience running a trip or tour.