Below you will find definitions for key terms talked about in this collection.
EGM
An Extraordinary General Meeting (EGM) follows the same format as an AGM and will simply afford another opportunity for your CSP to find candidates to fill vacant positions.
eVoting
eVoting is the Union's online platform used to administer and conduct elections.
Management Group
All CSPs at Imperial are grouped into what we call Management Groups (MGs), or in the case of Departmental societies, Constituent Unions (CUs). These are made up of similar interest groups, which are named accordingly, for example: Arts & Entertainments Sector and SportsSector. MGs are run by a small committee of experienced student volunteers with a knoweldge base tailored to your CSP.
Minor Election Bye-Laws
Bye-Laws are part of the key governing documents of the Union. They set out how the Union is run, which includes elections. The Minor Election Bye-Laws apply to Club, Society & Project elections while the Major Election Bye-Laws apply to roles which are elected by cross-campus ballot e.g. Liberation & Community Officers, Union President and Deputy Presidents etc.
Next Year's Contact Details
Simply put, your Next Year's Contact Details form is what you submit to the Union so we know who is taking over your CSPs committee next year.
We need this in order to both contact your incoming committee with important information and updates, and to give them systems access to eActivities from 01 August when their role officially starts.
Returning Officer
The Returning Officer (RO) is the individual responsible for overseeing the election. For most CSP elections, the RO is the current Chair/President, however there may be special provisions in your CSP Constitution for who this should be.
They must be a member of the Union and must be someone who is not standing for any of the positions in the election. They should be someone who is organised and fair. The full role and responsibilities of the RO can be found in the Minor Elections Bye-Laws.
Do you need help?
Visit the elections FAQ - here
Management Group Committee/ Constituent Union Commitee: Your MG Chair/CU Committee is trained to help you with this topic. Please find your relevant contact here
Union Email Contact: activities@imperial.ac.uk
Training Week: A session was delivered on this topic during our Training Week, please find the recording and slides here.
121 Session: Available for this topic, book here
