Below you will find definitions for key terms talked about in this collection.
An Extraordinary General Meeting (EGM) follows the same format as an AGM and will simply afford another opportunity for your CSP to find candidates to fill vacant positions.
eVoting is the Union's online platform used to administer and conduct elections.
All CSPs at Imperial are grouped into what we call Management Groups (MGs), or in the case of Departmental societies, Constituent Unions (CUs). These are made up of similar interest groups, which are named accordingly, for example: Arts & Entertainments Sector and SportsSector. MGs are run by a small committee of experienced student volunteers with a knoweldge base tailored to your CSP.
Bye-Laws are part of the key governing documents of the Union. They set out how the Union is run, which includes elections. The Minor Election Bye-Laws apply to Club, Society & Project elections while the Major Election Bye-Laws apply to roles which are elected by cross-campus ballot e.g. Liberation & Community Officers, Union President and Deputy Presidents etc.
Simply put, your Next Year's Contact Details form is what you submit to the Union so we know who is taking over your CSPs committee next year.
We need this in order to both contact your incoming committee with important information and updates, and to give them systems access to eActivities from 01 August when their role officially starts.
The Returning Officer (RO) is the individual responsible for overseeing the election. For most CSP elections, the RO is the current Chair/President, however there may be special provisions in your CSP Constitution for who this should be.
They must be a member of the Union and must be someone who is not standing for any of the positions in the election. They should be someone who is organised and fair. The full role and responsibilities of the RO can be found in the Minor Elections Bye-Laws.