Charity Collections can be a very worthwhile activity but there are some rules you need to remember to stay within the Law:
- Someone must be appointed as the collection organiser – they are responsible for ensuring the rules are followed.
- All money must be collected in sealed collection tins or buckets labeled clearly with the registered charity number and name of the charity the collection is for, together with the Union logo.
- Any publicity material must also contain the name and number of the charity.
- The collection organiser should keep a record of which buckets have been issued and to who, and each collector should be able to contact them easily in case of a query or problem.
- Only after the collection, when the tin or bucket has been returned, can the seal be broken and the money counted.
NEVER take collection money home with you! You are personally liable if anything happens to it. Contact the Union Finance Team in advance of the collection to arrange storage.
For more detailed information, see our Fundraising for Charity section.
You will almost certainly need to seek permission to carry out a collection, see the table below for more information – remember to speak to RAG.
|London Streets||Metropolitan Police|
|Underground||Transport for London|
|Campus||Whoever is in charge of the building/area.|
Banking the Proceeds
Following the process detailed earlier in this article called Banking Cash & Cheques – use the income code Charity Collections (410) so that we know this is money collected for Charity.
Donating the Proceeds
To donate the proceeds of a charity collection you will need to complete a Charity Donation Request on eActivities. For more information on making donations see Charitable Donations in the Money Out article.