Paperwork
| Claim Value | Approvals Needed | Paperwork |
|---|---|---|
| < £5 | Reimbursements under £5 cannot be made | |
| £5 - £49.99 | CSP Chair or Treasurer | Basic VAT receipt |
| £20 - £249.99 | CSP Chair or Treasurer AND Management Group Chair or Treasurer | Basic VAT receipt |
| £250 - £999.99 | CSP Chair or Treasurer AND Management Group Chair or Treasurer | Full VAT invoice |
| £1000 | CSP Chair or Treasurer AND Management Group Chair or Treasurer AND Union Deputy President | Full VAT invoice |
Transaction Codes
This is a comprehensive list of the codes that you may use on various items of documentation such as Banking Records, Claim, Purchase Orders, etc.
Income Codes
430 - Donations
520 - Sales general
550 - Sponsorships
580 - Ticket income
590 - Travel
450 - Goods and Service
Expenditure Codes
430 - Donations
520 - Sales general
550 - Sponsorships
580 - Ticket income
590 - Travel
450 - Goods and Service
VAT Codes - Income
S1 - Standard rated
S0 - Zero-rated
SE - Exempt
SN - Outside Scope
VAT Codes - Expenditure
P1 - Standard rated
P0 - Zero-rated
PE - Exempt
PN - Outside Scope
Event Codes
00 - General (day-to-day transactions)
21 - Winter Tour (a tour during the Christmas Holidays or Spring Term)
22 - Spring Tour (a tour during the Easter Holidays or Summer Term)
23 - Summer Tour (a tour during the Summer Holidays or Autumn Term)
51-69 - Event (for example, Freshers Ball, Annual Dinner)
Funding Codes
0 - Grant (Union money allocated by your Management Group)
1 - Self-Generated (your own money generated through your activities)
2 - Harlington (money from the Harlington Grants Committee)
3 - IC Trust (money from the IC Trust)
4 - College Grant (Money from a Faculty or Department for a specific purpose)
Consolidation Codes
0 - External (outside College and the Union)
1 - College (outside the Union, within College)
