Appendix

Paperwork

Claim ValueApprovals NeededPaperwork
< £5Reimbursements under £5 cannot be made 
£5 - £49.99CSP Chair or TreasurerBasic VAT receipt
£20 - £249.99

CSP Chair or Treasurer AND Management Group Chair or Treasurer

Basic VAT receipt
£250 - £999.99CSP Chair or Treasurer AND Management Group Chair or TreasurerFull VAT invoice
£1000CSP Chair or Treasurer AND Management Group  Chair or Treasurer AND Union Deputy PresidentFull VAT invoice 

 

Transaction Codes

This is a comprehensive list of the codes that you may use on various items of documentation such as Banking Records, Claim, Purchase Orders, etc.

Income Codes

430 - Donations

520 - Sales general 

550 - Sponsorships

580 - Ticket income

590 - Travel

450 - Goods and Service

Expenditure Codes

430 - Donations

520 - Sales general 

550 - Sponsorships

580 - Ticket income

590 - Travel

450 - Goods and Service

VAT Codes - Income

S1 - Standard rated

S0 - Zero-rated

SE - Exempt

SN - Outside Scope

VAT Codes - Expenditure

P1 - Standard rated

P0 - Zero-rated

PE - Exempt

PN - Outside Scope 

Event Codes

00 - General (day-to-day transactions)

21 - Winter Tour (a tour during the Christmas Holidays or Spring Term)

22 - Spring Tour (a tour during the Easter Holidays or Summer Term)

23 - Summer Tour (a tour during the Summer Holidays or Autumn Term)

51-69 -  Event (for example, Freshers Ball, Annual Dinner)

Funding Codes

0 - Grant (Union money allocated by your Management Group)

1 - Self-Generated (your own money generated through your activities)

2 - Harlington (money from the Harlington Grants Committee)

3 - IC Trust (money from the IC Trust)

4 - College Grant (Money from a Faculty or Department for a specific purpose)

Consolidation Codes

0 - External (outside College and the Union)

1 - College (outside the Union, within College)

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