Working or Volunteering with Children, Young People or Vulnerable Adults

When you are planning any activity that involves children, young people or vulnerable adults all those involved should adhere to the following guidelines:

Guidance for creating a positive and safe working environment

  • Treat everyone with fairness and respect.
  • The welfare of the child, young person or vulnerable adult must be the first priority.
  • Ensure that they are not the only adult present and avoid working in isolation by,
    • Ensuring other adults are within sight or hearing of any interactions.
    • If alone in a room with a child, young person or vulnerable leave the door open.
  • Maintain a safe and appropriate distance, know that any physical contact could be misinterpreted
  • If any form of physical contact is required due to the nature of the activity, this should be done where others can see and the reason should be explained to the child
  • Respect each child’s, young person’s or vulnerable adults right to privacy
  • Be cautious if discussing sensitive issues, perhaps ask another person to be present
  • If any unacceptable behaviour is witnessed between the peers of the child, young person or vulnerable adult’s, this must be challenged and reported 
  • All unacceptable behaviour should be challenged and all allegations or suspicions of abuse should be reported to the Safeguarding Lead for that area

Staff, students or volunteers should not:

  • Take photographs, videos or other images of a child or young person without the express permission and informed written consent of their parents or guardians
  • Do things of a personal nature that children, young people or vulnerable adults can do for themselves (If they have a disability any tasks should be undertaken with the full understanding and consent of the parent or guardian and, where possible, the child or young person themselves) 
  • Discuss their personal life 
  • Give out their personal contact details (personal phone or mobile number, email or home address)
  • Become ‘friends’ on social networking sites
  • Leave groups of children or young people unsupervised
  • Allow allegations made by a child, young person or vulnerable adult to be ignored, not recorded or not acted upon
  • Engage in rough physical or sexually provocative games
  • Make sexually suggestive comments, even in fun
  • Allow or engage in any form of inappropriate touching

Policy

Below you will find links to all relevant policies that relate to this topic.

  • The College Policy and Code of Practice (including guidelines for staff and students carrying out activities involving children and vulnerable adults)

If a policy has expired, rest assured we will be reviewing it as soon as possible. For more information about policies and how they're passed, please contact the Deputy President Clubs & Societies, DPCS@imperial.ac.uk 

Do you need help?

Union Email Contact:  activities@imperial.ac.uk 

Contact: Student Opportunities and Development Manager

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