Committee training, support & quizzes

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Training & support

This article will outline all of the support available to commitee members of CSP's, primarily through online or in person training. You can use this support as a commitee member, when looking for help establishing your CSP, the day to day running of that CSP and organising events amongst other things. All the information you need for training, should be available on the eActivities platform. 

The Training Hub is only one small part of the training and support available to support you in your volunteer role. Up-to-date information regarding training, including workshop times and dates, can be found on the Union website Training page. 
Support
Outline
Training HubThe Training Hub is an online resource for all volunteers at the Union. The collections provide basic information, including processes that relate to the day-to-day running of your CSP. This should be your first point of call when you have a query.
Volunteer Training WeekVolunteer Training Week is our new training programme run annually, in both the summer and autumn term, to train new and returning volunteers within Imperial College Union. This includes essential training on topics like finance and managing risk, as well as skills-based workshops such as Event Delivery.
WorkshopsAd-hoc workshops are delivered throughout the autumn term to expand committee officers' knowledge and skills. Past workshops include Trips & Tours and Annual Budgeting. These are advertised on the What's On calender where you will be able to reserve your place.
Management Group/Constituent UnionYour Management Group (MG) or Constituent Union (CU) is made up of key volunteers that have likely been in your shoes. These volunteers are key contacts and another port of call when you have a query after consulting the Training Hub.
Drop-insThe Student Opportunities and Development team offer a number of drop-in sessions throughout the year to answer specific queries and to offer advice and support. These are advertised on the What's On calender.

Below you will find links to all the Training resources available: 

 

Quizzes & permissions

There are a number of mandatory online quizzes to be taken. These are to ensure that you have understood the relevant training. These quizzes are linked to your permissions in eActivities and must be completed before access is given. More information on your permissions, and the quizzes linked to them can be found in the table below. 

Please note: if you are a returning officer and already have access to eActivities, do not take any quizzes until after August 01 as your results will be wiped from the system, and you will need to re-take them.

In summary:

Position
Permissions
Quiz

Chair/President

Treasurer

  • Basic eActivities access (role-specific)
  • Basic access to make financial transactions (paying money in)
  • Basic access to make financial transactions (paying money out) 
  • Ability to approve expenditure e.g. expenses claims.
  • Ability to process documentation for banking cash & cheques
  • Ability to make re-allocate funds within and transfer between CSP accounts
  • Ability to submit an Event Budget
  • Ability to make an expenses claim
  • Ability to order from suppliers e.g. via Purchase Order
  • Ability to create a Sales Invoice 
  • Ability to add and amend shop products via the Union Shop
  • Principal Officers
  • Approving Expenditure
  • Banking Cash & Cheques
  • Corrections & Transfers
  • Event Budgets
  • Making a Claim
  • Ordering from Suppliers
  • Sales Invoices
  • Shop Administration
Secretary
  • Basic eActivities access (role-specific)
  • Ability to edit and submit your CSPs Annual Risk Assessment
  • Ability to submit Room Bookings
  • Principal Officers
  • Risk Assessment & Safety
  • Requesting Spaces & Events
  • Data Protection
All
  • Basic eActivities access
  • Ability to make an expenses claim
  • Booking a marshalling pack for your event
  • Key Information
  • Making a Claim
  • Marshalling
Additional
  • The minibus driver theory test is obligatory to all committee members who wish to drive the Union minibuses. 
  • Minibus Theory Test

 

FAQs

Where is the first place to look to find answers on basic training needs?

The training hub is the ideal place to go, for any query you may have regarding training. 

When do we run Volunteer Training Week?

We run Volunteer Training Week twice annually. Once in June during the summer term, and the second time in October during the winter term. 

Where can we find the mandatory quizzes to take?

You can find these quizzes through eactivities here. 

How do we gain access to complete actions through eActivities?

Through completion of the quizzes, you can gain access to perform different actions through eactivities. Each quiz completed unlocks new actions you can perform. 

Do you need help?

Student Opportunities and Development Team: If you have any additional training needs, or if you are interested in delivering training yourself for the volunteers you are responsible for, please get in touch with the Student Opportunities and Development Team. If you need help accessing the correct quizzes, please contact the Student Opportunities and Development Team as well. 

Email contact: activities@imperial.ac.uk

 

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