During the trip you may need to pay for small outlays, particularly during overseas trips. These may include venue hire, parking or food for participants. If you are travelling to remote areas, even in the UK, remember that not all places are like London and cash points may be difficult to find. Plan ahead and take enough money with you.
You should work out the trip costs as soon as possible after your return. Don’t forget to include any vehicle hire or fuel purchased with the Union’s fuel cards. The sooner you can let the participants know how much they owe or are owed the easier it is for them to budget for the cost.
Advances of money from your Club, Society or Project accounts are available in the form of an imprest. More details of this process is available on the Imprests and cash floats page.