Marshalling (I)

This article covers the following topics:

What is Marshalling?

Marshalling is the process of controlling, leading, or organising a number of people or things.

Marshalling is often required for events that are open to the general public and/or are considered 'large-scale'. Having marshals at an event is important to both ensure the health and safety of attendees and to manage on-the-day logistics.

Marshals are responsible for fire safety, building security, checking tickets, manning the entry route to the event and any emergency situations that may arise. If you are trained as a marshal, it is your responsibility to confidently guide people to safety in the event of an emergency.

Stewards will be required if an event includes the consumption of alcohol, or takes place within the Union Building with >100 people present.

For queries regarding stewards at an event within the Union building please contact the Beit Venues team.

The number of marshals normally required is shown in the table below.

Number of Attendees

Number of Marshals

100 - 2503
251 - 5004
501 - 7505
51 - 10006

The Deputy President (Clubs & Societies), College Security and the College Fire Office may stipulate that Union stewards or College Security Officers are present at an event, for which there may be a charge. This will be considered on a case-by-case basis.

Marshalling Packs

The Union stock a number of 'marshalling packs' for your designated marshals to use for the duration of the event or activity. Each pack contains:

  • High visibility jacket (x2)
  • Clickers (to count attendees in and out – to prevent overcrowding)
  • Tape measure

Pack Booking Process

You can book marshalling packs online via eActivities. Make sure you have followed the following steps by the time your event takes place:

  1. Decide on the number of marshals you will need (depends on the expected number of attendees, as shown above).
  2. Volunteer(s) must read the marshalling guide and then take the associated Marshalling quiz.
  3. Once the volunteer(s) have passed the quiz they can book out a pack (you should only need 1 pack between 2 marshals).
  4. Once approved, visit the Union Reception on the day chosen in your booking to collect between 10am and 4pm.
  5. Return the pack after your event.

To access the quiz, go:

eActivities> Training > Training Quizzes > Marshalling

To book a pack from the Union, go:

eActivities > Administration > Bookings > Equipment/JCR Bookings > Equipment Request
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