Tour risk assessment
As All CSP activity needs to be risk assessed you may have already covered your CSPs activity, however if you are planning a Tour you will need to submit a new risk assessment to consider risks specifically associated to the venture. For example,
- Tour attendees may not be familiar with your everyday activity.
- the location and environment are likely to be different.
- the activity will be happening for a longer time.
- there are specific risks associated with travel, crime, language barriers, and accommodation.
Areas to include
Below is a starting point of risks you should mitigate against in your Tour risk assessment,
- Health risks in the place you are visiting, including the availability of health care, vaccinations required, and rescue.
- Security risks such as personal safety, the safety of baggage, and the possibility of unrest.
- Risks associated with the activities being undertaken, this might be building work, mountaineering, or knitting.
- Medical issues of the participants such as existing or chronic conditions, dental work, medications being taken, or allergies.
- Travel risks, both the availability of travel, its reliability and likelihood of accidents.
- Accommodation risks such as quality of accommodation and the likelihood of it not being available.
- Reputational risks to the Union and College.
As with all risk assessment you should have a plan for emergency scenarios and circulated these to all participants. For example you should have a plan in case,
- You need to get help in the case of a serious accident
- Loss of valuables, money or travel documents
- Loss of critical medical supplies or equipment
- Weather or other natural disasters preventing travel or activity
- Civil unrest or loss of liberty
Policy and sources of information
Below you will find links to all relevant policies that relate to this process.
- Health & Safety policy
- Accident / Incident Policy – this is currently under review.
- Reporting accidents & incidents
- Tours Policy – this is currently under review.
- Activity registration process
If a policy has expired, rest assured we will be reviewing it as soon as possible. For more information about policies and how they're passed, please contact the Deputy President Clubs & Societies, DPCS@imperial.ac.uk
Do you need help?
Management Group Committee/ Constituent Union Committee: Your MG Chair/CU Committee is trained to help you with this topic. Please find your relevant contact here
Union Email Contact: activities@imperial.ac.uk
Contact: Student Opportunities and Development Manager
121 Session: Available for this topic, book here
